Financial Administrator

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Role Overview

The Financial Administrator is responsible for the successful day-to-day accounting, biweekly payroll and other related business and operational matters of the Family Drop in and the Circles of Care and Connection Programs. The scope of the role requires the Financial Administrator to effectively manage all dimensions of operational administration. This position works as an integral part of the MPFCS leadership team and reports to the Executive Director.

 

Specific Accountabilities

• Establishes/maintains accounting systems/accounts

• Establishes/maintains payroll systems/accounts

 

Financial Reports/Statements

• Prepares annual budgets in consultation with the Executive Director

• Prepares quarterly financial statements

• Prepares accounts for the annual external audit/review

• Monitors financial expenditures for various funders/ministries

• Monitors contract expectations and ensures timely submission of financial reports

• Prepares budgets for project proposals and funding applications

 

Accounts Receivable/Payable

• Processes and manages accounts receivable and payable, cash receipts and disbursement

• Maintains general and subsidiary ledgers and journal entries

• Reconciles and balances bank statements

• Ensures bank deposits are made weekly

 

Human Resources

• Prepares and processes biweekly payroll

• Manages employee benefits package

• Maintains and processes documentation related to hiring and termination

• Provides support to on and off-site front-line staff

 

Operations

• Performs general office tasks: maintains central filing system, responds to telephone enquiries and directs calls as required

• Manages day to day communication and is the primary contact for user group agreements and rental contract renewals

• Is primary contact person in matters of equipment maintenance and updating (phones, computers, IT support, appliances)

 

People & Program Leadership

• Is well informed about user services and shares information effectively with participants.

• As part of staff team works collaboratively with other community agencies as required.

• Participates in the development and implementation of special events programs as required.

• Attends MPFCS weekly staff meetings and actively participates in all team meetings.

• Fulfills other duties as required to ensure running of centre programs.

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Qualifications & Competencies

• Prior accounting experience – Quickbooks

• Full cycle bookkeeping required

• Full cycle payroll administration required

• Experience managing employee benefits package

• Excellent oral and written communication skills

• Demonstrated teamwork and leadership skills

• Ability to work in a non-structured environment

• Well-developed planning, organizing, controlling and administrative skills

• Ability to respond effectively and efficiently to multiple front-line demands

 

Working Conditions

• The position is a full-time position, working 35 hours per week

• Some evening and weekend work required

• May be required to support, volunteers, substitute staff and students

• Attends monthly Board meetings as requested

 

This is a permanent position, full-time 35 hours per week, starting as soon as possible with the possibility of renewal based on future funding.  Hourly rate: $30.77 - benefits after 3 months.

 

Please forward a cover letter and resume by 3 pm on Friday, December 9th to Sanja Sladojevic at sanja.mpfcs@gmail.com. Please ensure that Financial Administrator is the subject line of your email.

 

We thank and acknowledge all applicants and will only be contacting those selected for interviews.

***No phone calls please***

MPFCS is an equal opportunity employer, we place a high value on diversity and encourage qualified individuals from all backgrounds and identities to consider applying for the position.

Child and Family Settlement Worker

Circles of Care and Connection – Early Years Refugee Program

 

Mount Pleasant Family Centre Society’s Circles of Care and Connection Program provides intensive early childhood and family focused settlement and developmental support to young children (0-6yrs old) who come to Canada as refugees with their parents/caregivers- leading to successful integration into their communities.

 

The Child and Family Settlement Worker (CFSW) is responsible for assisting families that come to Canada as refugees with children aged 0-6yrs old to access resources and integrate into their neighbourhoods.  Based on the assessed needs of clients, the CFSW provides culturally appropriate ECD and family support services.  The CFSW plays a key role in creating and monitoring family service and early learning plans.

 

Responsibilities Include:

Settlement/Family Support

• Build relationships of trust and create and maintain a safe environment for children and their families

• Assess the development of children using a variety of methodologies; develop a culturally appropriate support plan

• Ensure parents understand and are included in the development of the support plan and consent to any referrals made to other professionals

• Assist the family in planning and providing experiences in the home and community which will encourage the growth and development of children 0-6 years’ old

• Participate in the collaborative planning and implementation of play-based programs for children and their families (in-house as well as collaborative groups)

• Engage in the development and maintenance of educational materials and resources for home visiting as required

• Provide settlement support on the individual needs of the family

• Introduce the family to community resources and facilitate client access to appropriate and timely services through advocacy, accompaniment, linguistic and cultural interpretation, and support as required

• Assist family with transition from the Circles of Care and Connection program to other services

• Work collaboratively with Family Interpreters to provide culturally appropriate support to families
   

Community Activities

• Work collaboratively with ECD/family service providers to link and integrate families into existing community based ECD /family support programs

• Provide consultation to daycare centers, school, and community programs where children are also involved

• Liaise with social workers and other professionals to establish systemic and collaborative working relationships, where appropriate

• Participate in family conferences with parents; co-workers and other involved community agency staff regarding progress of individual children

 

Administration

• Ensure documentation / record keeping required is completed in timely manner and in accordance with program requirements and standards (which may include input / creation of: case notes, incident reporting, minutes of meetings, letter writing, report writing and summaries)

• Participate in evaluation activities as required, which may include implementation of surveys, collection of data, providing success stories.

• Participate in staff and team meetings and staff training sessions as required

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Other Duties

• Fulfills other duties as required

• Will be required to participate in Society fundraising events

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Qualifications

• Bachelor’s Degree in early childhood education, or a combination of relevant education and experience

• Experience working with refugee families

• Experience and working knowledge of child development  

• Demonstrated experience in community development and outreach

• Home visiting experience an asset

• Demonstrated ability to work in a team and independently

• Demonstrated group facilitation skills working with multicultural groups

• Excellent oral and written English language skills as well as cross-cultural communication skills

• Additional language (especially Arabic, Dari or Pashto) skills an asset

• Proficient in MS Word, Excel, email, and Internet

 

Requirements:

• Must be available to work some evenings and weekends

• Valid First Aid Certificate

• Access to a reliable vehicle

• Valid Driver’s License and clean driving record

• Must undergo criminal record check

 

This is a permanent position, full-time 35 hours per week, starting as soon as possible with the possibility of renewal based on future funding.  Hourly rate: $25.54 - benefits after 3 months.

 

Please forward a cover letter and resume to Sanja Sladojevic at sanja.mpfcs@gmail.com. Please ensure that Child and Family Settlement Worker is the subject line of your email.

 

We thank and acknowledge all applicants and will only be contacting those selected for interviews.

***No phone calls please***

MPFCS is an equal opportunity employer, we place a high value on diversity and encourage qualified individuals from all backgrounds and identities to consider applying for the position.